Exhibitor Information

The American Conference for the Treatment of HIV invites you to exhibit at the 2019 Conference. This conference is uniquely designed for physicians, physician assistants, nurse practitioners, nurses, pharmacists, and medical case managers who provide HIV care for various population groups. Educational sessions at the conference are certified for continuing education credits. This state-of-the-science conference, held in scientific collaboration with multiple federal and independent agencies, will deliver information on new developments and research findings that can be rapidly transferred to the clinical setting.


  • Gain access to approximately 400+ frontline clinicians who provide HIV care and support to diverse populations
  • Support the conference and earn your organization a high level of visibility, not only to attendees, but also through regional and national press coverage
  • Great networking opportunities will be possible throughout the conference and during the receptions, luncheons, and poster sessions. Expected attendee profiles are 30% Physicians, 10% Physician Assistants, 30% Nurse/Nurse Practitioners, 20% Pharmacists, and 10% Social Workers, Case Managers, Scientists and Researchers.
  • Conference support will position your organization as a leader in HIV treatment and care

The following pages outline the 2019 Conference sponsor options available to you. Make the most of your participation! Reserve a booth early and please note that all opportunities are available on a first-come, first- served basis.

Kristyn Short, Exhibit Manager
The American Conference for the Treatment of HIV (ACTHIV) c/o Meeting Masters, Inc.
Phone: (404) 545-7299  E-mail: Kristyn.Short@meetingmasters.biz    Website: www.ACTHIV.org

Exhibit Opportunities

Thank you for your interest in exhibiting at the upcoming ACTHIV 2019 Conference, scheduled April 11 – April 13, 2019 at the Miami Hilton Downtown in Miami, FL. Companies and organizations may purchase a 20’x20’, 10’x20’ or 10’x10’ exhibit booth while space is still available. Many of our meals and hospitality functions will be held in the Exhibit Hall throughout the conference, to maximize booth traffic. The 2019 conference schedule allows for a minimum of 7 hours of exhibit hall/attendee exposure.


Application for space in the exhibit hall must be made in writing on the exhibitor application form included in this document. Application form must be returned to ACTHIV by February 15, 2019. Applications will be reviewed, considered and approved by the ACTHIV Program Committee. All applicants will be notified in writing via email about the status of the application.

Please forward your application to:
Kristyn Short, ACTHIV Exhibit Manager at: Kristyn.Short@meetingmasters.biz

Exhibitor Information and Pricing


Wednesday, April 10
2:00 pm – 5:00 pm – Exhibitor Setup

Thursday, April 11
8:00 am – 11:30 am – Exhibitor Setup
12:00 pm – 1:00 pm – Lunch
2:30 pm – 3:00 pm – Coffee Break
5:30pm – 8:00 pm – Welcome Networking Reception

Friday, April 12
10:15 am – 10:45 am – Coffee Break
12:30 pm – 2:00 pm – Lunch
3:00 pm – 3:30 pm – Coffee Break

Saturday, April 13
10:30 am – 11:00 am – Coffee Break
11:00 am – 3:00 pm – Exhibitor Dismantle


20’ x 20’:

  • Premium Commercial $8,000
  • Government Organization $5,000
  • Non-Profit Organization $3,000

20’ x 10’:

  • Premium Commercial $6,000
  • Government Organization $3,000
  • Non-Profit Organization $2,000

10’ x 10’:

  • Premium Commercial $5,000
  • Government Organization $2,500
  • Non-Profit Organization $1,500

Total Number of Exhibit Hours: 7.00


All booth spaces and the booth fee includes:

  • One (1) 6’ Table
  • Two (2) Chairs
  • One (1) ID Sign
  • 3 Complementary Conference Registrations for Booth Staff
  • One (1) Waste Basket
  • Fully Carpeted Exhibit Hall (Additional carpet options are available for an additional fee)
  • E-mail blast announcing a list of exhibitors and locations sent to pre-registered attendees
  • A Listing in the Supporter Supplement
  • A Listing on the Conference Website

Exibitor Application

Please complete all four sections and return this form with payment by February 15, 2019.

Send this completed form with payment to:
ACTHIV, Attn: Kristyn Short, Exhibits Manager
Scan / Email: Kristyn.Short@meetingmasters.biz    Mail: 15 Tally Ho Drive, Fredericksburg, VA 22405